If you charge for travel, Mobile DJ Manager can suggest the cost from the distance, so you don’t need a calculator every time.
Setting your rate
- Go to Settings > Events > Travel Settings.
- Turn on Automatically calculate travel cost from distance.
- Choose your Distance unit: miles or kilometres.
- Enter your rate per mile or kilometre.
- Enter a minimum distance if the first part of every journey is free. Below that distance, the suggested cost is zero.
- Choose whether to Round the suggested cost, up or down, and to the nearest what.
- Save.
On a booking
- Open the event’s Travel section.
- Enter the Distance.
- Click away from the field. The Travel cost in the Financial section is filled in for you, and the total updates.
The suggestion is just that: you can overwrite the travel cost on any booking.
The rest of the Travel section
- Time: how long the journey takes, for your staff.
- Directions URL: a link to a map, for whoever is driving.
Both appear on the printed event details.
An example
With a rate of £0.50 a mile, a 20 mile minimum and rounding up to the nearest £5, a 47 mile journey suggests £25: 47 miles at £0.50 is £23.50, rounded up to £25.